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Code of Conduct

Contents

CODE OF CONDUCT, INCLUSION AND PARTICIPANT SAFETY TEDxUzhhorod 2026

Version date: 22 October 2026

Event date: 27 November 2026

Venue: Old Continent Hotel, 4 Shandora Petefi Square, Uzhhorod, Ukraine

Organiser: The organising team of TEDxUzhhorod

1. General provisions

1.1. TEDxUzhhorod (the “Event”) is an independently organised event operated under a licence from TED and based on the principle of Ideas Worth Spreading.

1.2. The organiser seeks to create a safe, inclusive and welcoming environment for sharing ideas, open dialogue, learning, and building professional and personal connections.

1.3. This Code sets out mandatory rules of conduct, interaction and safety during the Event, as well as procedures for responding to violations, emergencies and participants' reports.

1.4. The Code applies, without exception, to everyone involved in the Event, including:

1.5. The Code applies throughout the Event, including registration, talks, breaks, networking and other activities organised as part of the official programme.

Its provisions also apply to participants' interactions in official digital communication channels created for the Event.

1.6. Registration or ticket purchase, receipt of an invitation and actual participation in the Event require compliance with this Code. The organiser makes it available for review before attending the Event.

2. Principles of respect, equality and non-discrimination

2.1. TEDxUzhhorod upholds the principle of equal human dignity and respect for diversity of experience, views and life circumstances.

2.2. Everyone is entitled to courteous and respectful treatment regardless of:

2.3. Discriminatory statements, humiliation, belittling, insults and other actions intended to create a hostile, intimidating or degrading environment are unacceptable during the Event.

2.4. Differences of opinion are a natural part of TEDx. Criticism of ideas, reasoned disagreement and challenging questions are permitted and encouraged, provided they do not turn into personal attacks, threats, humiliation or bullying.

2.5. Participants must respect others' right not to engage in a discussion, not to answer personal questions and to end unwanted communication.

2.6. The organiser does not permit discriminatory application of this Code and ensures a consistent approach to assessing violations, regardless of a person's status, position, public profile or professional achievements.

3. Unacceptable behaviour

3.1. The following are prohibited during the Event:

3.1.1. Any form of physical or psychological violence, intimidation, threats or coercion.

3.1.2. Sexual harassment, unwanted touching, intrusive attention of a sexual nature, comments or propositions that violate another person's personal boundaries.

3.1.3. Stalking, persistent unwanted communication, following someone or repeated attempts at contact after they have expressed their wish to end the interaction.

3.1.4. Insults, bullying, discriminatory jokes, degrading comments and other forms of verbal aggression.

3.1.5. Publishing or sharing personal data, private correspondence, personal photographs or other confidential information about participants without an appropriate legal basis.

3.1.6. Deliberately disrupting talks, blocking passageways, aggressively interfering with the programme, or obstructing the work of speakers, moderators or the technical team.

3.1.7. Unwanted promotion of goods, services, commercial offers, advertising materials or political campaigns.

3.1.8. Using one's status, professional position, influence or financial resources to put pressure on other participants.

3.1.9. Damaging property belonging to the organiser, the Event venue or other persons.

3.1.10. Deliberately violating fire safety rules, blocking emergency exits, obstructing other people's movement, or ignoring lawful safety requirements.

3.2. Violations also include attempts at retaliation, pressure or threats against anyone who reports an incident in good faith or provides information for its review.

3.3. When assessing conduct, the organiser considers the circumstances of the incident, the nature and recurrence of the actions, their possible consequences and the need to protect others.

4. Rules for participating in the programme and interacting with speakers

4.1. Participants must follow the established arrangements for the Event, respect the time allocated to talks and avoid preventing other attendees from following the information presented.

4.2. Mobile phones and other devices must be set to silent mode during talks.

4.3. Questions to speakers, discussions and exchanges take place in the format set by the moderator or organising team.

4.4. The right to ask questions does not include the right to demand a personal answer, interrupt a talk or impose a discussion on a speaker outside the designated format.

4.5. Participants must respect speakers' personal space, their right to rest and privacy, and their right to decline photographs, interviews or informal conversation.

4.6. A speaker's public introduction does not constitute consent to the use of their personal contact details or other personal data.

4.7. The Event is intended to spread ideas, not to provide uncontrolled commercial advertising. Using talks, discussions or informal meetings for intrusive promotion of goods or services is not permitted.

5. Inclusion and accessibility

5.1. The organiser seeks to make the Event as accessible as possible to people with disabilities, people with temporary mobility limitations and others who need additional arrangements to participate.

5.2. In organising the Event, the following are considered wherever practically and technically possible:

5.3. People who require special arrangements to participate may contact the organising team in advance at:

tedxuzhhorod@gmail.com

5.4. The organiser reviews individual requests and provides information about the arrangements actually available, whether they can be provided, or alternative solutions.

5.5. The organiser does not guarantee the availability of specialised equipment, sign language interpreters, individual assistance or other services unless their provision has been confirmed in advance.

However, every request is considered in good faith, taking into account reasonable accommodation, the venue's technical capabilities and legal requirements.

5.6. It is prohibited to move or use another person's assistive devices without permission, touch a person or their equipment without permission, or interfere with people providing them with necessary assistance.

5.7. Information about health, disability or individual needs is processed only to the extent necessary to consider the relevant request, in compliance with personal data protection law.

5.8. Guide dogs and other animals accompanying people with disabilities are admitted in accordance with the law and applicable safety requirements.

6. General physical safety rules

6.1. The safety of participants, speakers, staff and everyone else present is one of the priorities in organising the Event.

6.2. Participants must follow lawful requirements and instructions from authorised representatives of the organiser, venue management, security staff and competent services when those instructions concern safety, evacuation or the prevention of danger.

6.3. The following are prohibited:

6.4. Smoking and the use of electronic cigarettes or similar devices are permitted only within the limits established by Ukrainian law and the venue's rules.

6.5. Being intoxicated is not permitted if the person's behaviour threatens safety, disrupts public order or interferes with the Event.

6.6. If participants discover suspicious objects, dangerous situations, signs of fire, smoke or another threat, they must immediately notify staff and refrain from taking independent action that could increase the danger.

7. Air raid alerts, shelling and other emergencies

7.1. As the Event is taking place in Ukraine under martial law, the organiser provides for special safety measures in the event of an air raid alert, threat of shelling, fire, technical accident or other emergency.

7.2. Before the Event begins, the organiser and venue management must identify:

7.3. Information about the shelter's location, routes and evacuation procedure is communicated to participants before the Event begins, including through announcements by the organising team and available information materials.

7.4. If an air raid alert is announced:

  1. 1. Talks and other activities are suspended immediately.
  2. 2. Participants are given instructions on moving to the designated shelter.
  3. 3. Everyone present must follow the designated route without panic or pushing.
  4. 4. Blocking passageways, delaying evacuation for personal belongings, taking photographs or other actions is not permitted.
  5. 5. People who need assistance during evacuation should inform the nearest coordinator, where possible.
  6. 6. Participants remain in the shelter until an official all-clear is issued or other appropriate instructions are given by authorised services.

7.5. While in the shelter, participants must follow its rules, keep passageways clear, avoid creating conflicts and follow the lawful instructions of the people responsible.

7.6. The organiser may change the programme, shorten talks, reschedule individual activities, extend a break or end the Event early if necessary to ensure safety.

7.7. The organiser decides whether the Event can resume, taking into account official all-clear announcements, the current security situation, the condition of the premises and recommendations from the responsible services.

7.8. If the Event cannot safely continue, the organiser informs participants of the next steps through available communication channels.

7.9. The financial consequences of postponing, ending early or cancelling the Event are determined in accordance with Ukrainian law and the published ticket purchase and refund terms. This Code does not limit consumers' statutory rights.

7.10. Participants are advised to refrain from publishing material that could reveal sensitive aspects of safety arrangements, people's movements or other people's personal data if sharing it creates risks for those present.

However, information necessary for safe evacuation must not be withheld from participants.

8. Medical assistance and responding to health emergencies

8.1. In the event of a sudden deterioration in health, injury or another situation that may require medical assistance, the participant or a witness must immediately notify the nearest member of the organising team.

8.2. If there are signs of a medical emergency, emergency medical assistance must be called on 103, or the single emergency number 112 may be used, depending on the availability of the relevant service.

8.3. Event staff help emergency services gain access, provide the necessary space and coordinate assistance within the scope of their authority and training.

8.4. The organiser does not replace healthcare institutions and does not guarantee that it can provide specialised medical assistance itself.

8.5. Participants with specific health-related needs may contact the organiser in advance about possible participation arrangements without being required to disclose excessive medical information.

8.6. Personal health data must not be publicly disclosed. Such information is transferred only where there is an appropriate legal basis, including when necessary to provide emergency assistance in accordance with the law.

9. Photography, video recording and privacy

9.1. During TEDxUzhhorod, official photography, video and audio recording may take place to document the Event, prepare reports, cover the Event and share talks in accordance with the rules of TEDx.

9.2. Recording of TEDx talks is carried out exclusively by the authorised filming team in accordance with TEDx requirements. Unauthorised video or audio recording of talks, professional filming in the auditorium or broadcasting of talks without the appropriate approval is not permitted.

9.3. Photography in other areas of the Event is permitted provided that the rights and privacy of those present and the venue's rules are respected.

9.4. Participants must respect other people's requests not to be photographed at close range, not to have individual portraits created, or not to have personal material shared without consent or another appropriate legal basis.

9.5. Particular care must be taken when photographing children, people in vulnerable circumstances and people who have sought assistance.

9.6. Covert recording is prohibited in places where a person reasonably expects privacy, as is the use of recorded material for harassment, humiliation, discrimination or harm.

9.7. Notices about official recording, the legal bases for using recorded material, the ability to raise objections and the procedures for processing personal data are set out in the Photography and Video Policy and the Privacy Policy of TEDxUzhhorod.

9.8. Participation in the Event does not, in itself, constitute unlimited consent to any commercial use of a participant's image or other personal data.

10. Reporting violations and incidents

10.1. Any participant who has personally experienced inappropriate behaviour, witnessed a violation or has reasonable safety concerns may contact the organising team.

10.2. Reports may be made:

Contact for reporting incidents:

Email: tedxuzhhorod@gmail.com

Telephone: +380977728700

10.3. Where possible, a report should include:

10.4. The absence of particular details is not a reason to automatically refuse to consider a report.

10.5. Reports may also be made by witnesses or third parties. Anonymous reports are considered within the limits of the available information and the practical ability to verify the circumstances.

10.6. The organiser seeks to handle reports confidentially and limit access to information to those directly involved in responding to the incident.

Complete confidentiality is not guaranteed where disclosure of certain information is necessary to protect people, establish the circumstances, comply with legal requirements or cooperate with competent authorities.

10.7. Harassment, threats, discrimination or other adverse actions in response to a good-faith report of a violation are prohibited.

10.8. Making a report does not limit a person's right to contact law enforcement authorities, courts, emergency services or other competent institutions independently.

11. The organiser's response procedure

11.1. After receiving a report, the organiser determines the nature of the situation and whether urgent safety measures are needed.

11.2. Depending on the circumstances, the following measures may be taken:

11.3. Response measures must be justified, proportionate to the nature of the violation and primarily aimed at preventing further harm.

11.4. Where possible, the organiser establishes the positions of those involved and considers the available information before making a decision.

In cases of an immediate threat to life, health or safety, urgent protective measures may be taken before the circumstances have been fully established.

11.5. The organiser does not exercise law enforcement powers, determine criminal guilt or replace judicial or administrative dispute resolution procedures.

11.6. If necessary, the organiser may record information about an incident for safety purposes, to protect participants' rights and to fulfil legal obligations, in compliance with personal data protection law.

11.7. The financial consequences of restricting participation, revoking admission or ending a person's participation early are determined individually in accordance with the law, ticket purchase terms and the established circumstances. This Code does not provide for the automatic loss of the right to a refund in every case.

12. Personal data protection

12.1. Personal data obtained in connection with registration, participation, accessibility requests or incident reports is processed in accordance with Ukrainian law and the Privacy Policy of TEDxUzhhorod.

12.2. The organiser follows the principle of data minimisation, collecting only information necessary for specified lawful purposes.

12.3. Access to information about incidents, personal requests, specific needs and other sensitive matters is granted only to authorised persons within the scope of their duties.

12.4. Personal data may not be used for purposes incompatible with the purpose for which it was lawfully obtained without an appropriate legal basis.

12.5. Participants may exercise their rights as data subjects in the manner prescribed by Ukrainian law and the Privacy Policy.

13. Participation of minors

13.1. Minors participate subject to their age, the nature of the Event, the admission conditions set by the organiser and applicable legal requirements.

13.2. If a minor's participation requires consent from a parent or legal representative, that consent must be obtained in the appropriate manner.

13.3. The organiser pays particular attention to protecting the rights, privacy and safety of participants who are minors.

13.4. Any behaviour that threatens a child's safety, including harassment, psychological pressure, intimidation or unlawful use of their personal data, is unacceptable.

13.5. Rules for accompanying children and any age-related admission conditions are communicated by the organiser before tickets are purchased.

14. Participants' rights and obligations

14.1. Every participant has the right:

14.2. Every participant must:

15. The organiser's powers and obligations

15.1. The organiser takes reasonable and appropriate organisational measures to create a safe environment, taking into account the nature of the Event, existing risks and legal requirements.

15.2. The organiser ensures that basic safety rules are communicated to participants, designates people responsible for responding to incidents and coordinates the necessary actions with venue management.

15.3. The organiser may change access arrangements for particular areas, temporarily suspend activities or make other justified decisions if the security situation requires it.

15.4. The organiser seeks to inform participants promptly of circumstances that materially affect the Event, including programme changes, safety restrictions and evacuation procedures.

15.5. No provision of this Code releases the organiser from liability established by Ukrainian law or limits participants' rights that cannot be restricted by contract or internal rules.

16. Final provisions

16.1. This Code forms part of the general rules for participating in TEDxUzhhorod and applies alongside the organiser's other published documents, including:

16.2. If any provision of this Code conflicts with mandatory provisions of Ukrainian law, the relevant provisions of the law apply.

16.3. The organiser may amend this Code in response to changes in legislation, the rules of TEDx, safety requirements or organisational needs.

16.4. The current version of the Code is published on the official TEDxUzhhorod website. Material changes affecting registered participants' rights or obligations are communicated to them appropriately.

16.5. This Code does not replace mandatory occupational health and safety, fire and industrial safety instructions, civil protection rules or lawful orders of competent public authorities.

16.6. The provisions of this Code are applied in good faith, reasonably and proportionately to protect the dignity, rights and safety of everyone present.

Organiser contact information

TEDxUzhhorod 2026

Official Event page: https://www.ted.com/tedx/events/69351

Email address: tedxuzhhorod@gmail.com

Organising team telephone: +380977728700

This is an independently organised event operated under a licence from TED.

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